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Maryland City of Gaithersburg·Maryland

Vending Services for City Facilities

Closes 12/22/2025$50k – $200kRequest for Proposal
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Description

The City of Gaithersburg is soliciting proposals for vending services for city facilities. The selected contractor will be responsible for providing, installing, operating, and maintaining mechanical food and beverage vending machines for both city employees and the general public. The contractor must propose replacement configurations for machines to provide a variety of healthy snacks and beverages, as defined by the National Automatic Merchandising Association (NAMA) "Fit Pick" requirements. The city reserves the right to request changes in products offered, and the contractor must accommodate such requests or provide justification for rejection. • The city has current vending locations listed in Section 2.9 of the solicitation documents. • The contractor must provide a variety of healthy snacks and beverages. • The city reserves the right to request changes in products offered. • The contractor must accommodate such requests or provide justification for rejection. • All product change requests are subject to prior agreement and approval by the city.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Kim Addison(Procurement Officer / Buyer)

[email protected]

Key dates

Opened
11/21/2025
Pre-bid meeting
12/2/2025
Closes
12/22/2025

Last updated

Details

Type
Request for Proposal
Industry
Food and Beverage Services
NAICS
454210
Solicitation №
BPM054230

Budget estimate

$50,000 – $200,000

The budget for this opportunity is difficult to estimate without more information on the scope of work and the number of vending machines to be installed and maintained. However, considering the average cost of vending machine installation and maintenance, as well as the cost of providing healthy snacks and beverages, a rough estimate for the annual budget could be between $50,000 and $200,000. This estimate may vary depending on the specific requirements of the city and the number of vending machines involved. Factors that may influence the likely payment range include the number of vending machines, the types of products offered, and the maintenance and repair requirements.

AI estimate from the solicitation

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