Preventive Maintenance and Water Treatment

The NYS Office of Mental Health and Hutchings Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance and Water Treatment Service at Hutchings Psychiatric Center located at 620 Madison St, Syracuse, NY 13210. The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid. A Mandatory site visit will be held on Tuesday, May 5, 2026, at 9:00 AM EST. Interested bidders are to sign in at Work Control, located at 500 Cedar Street, Syracuse, NY 13210. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than May 4, 2026, by 3:00 PM EST. The Facility has multiple projects ongoing at various stages that will affect the water treatment equipment and major hydronic system components (i.e., boilers and chillers). A summary is provided below: DASNY 360870 – Building 2 renovation including new mechanical equipment and boilers. Project completion is anticipated in July 2027. DASNY 382360 – Buildings 5, 6 &15 boiler replacement. Project completion TBD. DASNY 371610 – Building 12 boiler replacement. Project completion TBD. DASNY 377770 – Buildings 16 & 17 boiler replacement. Project completion TBD. The exact project installation dates are not available at this time. The ‘existing to remain’ equipment is listed in the Appendix D – Exhibit B, Equipment List along with the equipment to be installed/removed under the respective project. Equipment coverage will begin under the terms of this contract at project completion and OMH acceptance. The Contractor may not invoice for the Water Treatment equipment and/or systems until project completion and OMH acceptance. Questions from bidders attending the site visit are to be submitted by Tuesday, May 12, by 3:00 PM EST per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to this ad, by May 19, 2026. Bids are due no later than 3:00 PM EST on Wednesday, May 27, 2026. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. Minority and Women Business Enterprises (MWBE) Participation Goals for this contract have been set at: MBE – 16%; WBE – 14%. Service Disabled Veteran Owned Businesses (SVDOB) Participation Goals for this contract have been set at 6% New York State Department of Labor Prevailing Wage Rates apply to this contract. “Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement” Business enterprises awarded an identical or substantially similar procurement contract within the past five years: The Metro Group, Inc. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 16.00% WBE Goal: 14.00%