Description
The Bossier Parish School Board seeks a qualified vendor to digitize its paper records across student, HR, payroll, health, and administrative files, providing searchable OCR‑enabled PDFs, comprehensive metadata, and a secure Integrated Electronic Data Management System (IEDMS). The work includes document preparation, high‑resolution scanning, indexing, secure storage, and either return or certified destruction of originals, with full FERPA and HIPAA compliance. The vendor must also deliver training, ongoing support, and optional integration with existing school systems.
• End‑to‑end conversion of 10‑15+ filing cabinets/boxes of diverse records (including fragile, oversized, and bound items).
• Scanning, OCR, and metadata creation with a searchable index; optional IEDMS platform (cloud, on‑premise, or hybrid) and future integration with OnCourse SIS and Tyler ERP.
• Secure handling, chain‑of‑custody, and compliance with FERPA/HIPAA; includes options for record return or certified destruction.
• Detailed, itemized pricing (per‑page, per‑hour, licensing, transport, destruction, training, support).
• Required government references, standard insurance coverage, and a 90‑day proposal validity period.