Onsite Scanning Services

The Virginia Department of Health is seeking a vendor to provide onsite document scanning services for vital records. The work will be performed at the department’s Richmond office and will include scanning of marriage certificates and divorce certificates, converting physical records into electronic format for archival and retrieval. The contractor must supply scanning equipment, personnel, and secure handling of sensitive personal information. • Scan and digitize marriage certificates and divorce certificates on‑site. • Ensure compliance with privacy and records‑management standards. • Deliver electronic files in the required format and quality specifications. • Provide a secure chain‑of‑custody for all scanned records.