Student Information Systems

Mohave Educational Services Cooperative (MESC) is seeking proposals from qualified vendors to provide a statewide Student Information System (SIS) for its 488 member public agencies in Arizona. The contract will be awarded on a discount‑off‑manufacturer‑price or fixed‑price basis, with an initial one‑year term and up to four one‑year extensions. Vendors must submit detailed pricing, implementation plans, licensing models, support and maintenance strategies, and demonstrate compliance with security, accessibility, and insurance requirements. The solicitation includes a pre‑proposal conference (Sept 9, 2026) and a strict question deadline (Sept 16, 2026). Proposals are due electronically by Sept 24, 2026, 3:00 pm. • Scope: Provision, implementation, licensing, training, support, and maintenance of SIS software for K‑12 districts. • Pricing: Percent discount off manufacturer list, fixed price, or hybrid; 1 % administration fee to MESC. • Contract term: 1 year initial, renewable up to 5 years total. • Mandatory insurance: General liability, workers’ comp, cyber/E&O, $2 M aggregate minimum. • Evaluation criteria: Pricing (30 pts), Offer & Terms (20 pts), Vendor qualifications (20 pts), Contract documents (20 pts), Additional info (10 pts). • Required deliverables: Project plan, software specs, licensing structure, API documentation, accessibility compliance (VPAT), disaster recovery plan, and insurance certificates.