Description
Northwest Mississippi Community College is seeking a qualified vendor to provide a comprehensive College Housing Management System (CHMS) including software licenses, implementation, integration with current and future Student Information Systems (Campus Key via SFTP and Oracle Student Management via REST API), data migration, training, and ongoing support. The solution must support 1,300‑1,400 on‑campus students (with scalability), enable online applications, payments, communication tools (SMS/email), robust security (FERPA, SSO), detailed financial transaction handling, reporting, and mobile access. Proposals are due November 11, 2026, with questions due November 5, 2026. The college will award the contract to the lowest‑responsive, responsible bidder and expects a three‑year cost proposal covering software subscription, hosting, implementation, and usage‑based fees.
• Required functionalities: student housing application workflow, payment processing, integration with SIS (current Campus Key and future Oracle Student Management), API/SFTP data exchange, financial reconciliation, audit trails, and compliance (FERPA, GLBA).
• Implementation timeline: vendor to outline schedule from purchase to go‑live; college anticipates go‑live before SIS migration in Oct 2027.
• Evaluation criteria: UX & functionality (30%), implementation & support (30%), integration & security (20%), cost/value (20%).
• Submission format: electronic via www.northwestmsbids.com or sealed paper copies; include completed Appendix B pricing sheet and cover sheet.
• Award notification by November 16, 2026; contract term and pricing model (annual fee, per‑student, or per‑seat) to be defined.