Law Enforcement Vehicle Upfitting Service

The County of Butte is seeking a firm to provide law enforcement vehicle upfitting services for the Butte County Probation Department. The selected respondent will be responsible for upfitting a variety of law enforcement-style vehicles with the necessary equipment for probation and community supervision activities. The contract is expected to be for a three-year period, with the option to renew. The scope of work includes the installation of parts, miscellaneous equipment, and County-provided radios, as well as any requested vehicle modifications. The respondent must have experience in upfitting law enforcement vehicles and must be able to provide high-quality workmanship, timely service, and scalable support to meet ongoing and annual fleet demands. Some key points to note are: • The County purchases approximately three to five vehicles each year to maintain operational readiness. • The selected respondent will be responsible for upfitting these vehicles within a reasonable timeframe, defined as no more than two weeks for non-cage builds and no more than three weeks for cage builds. • The respondent must also have the capacity and staffing necessary to complete all annual vehicle builds prior to June 30 of each year. • The County seeks a respondent capable of delivering high-quality workmanship, timely service, and scalable support to meet ongoing and annual fleet demands. • The contract will include terms such as completion of the project within the timeframe provided, no additional work authorized without prior written approval, and no payment without written approval. • The respondent shall maintain accurate and complete records for each vehicle build, including inventory of County-furnished equipment, parts used, equipment serial numbers, wiring diagrams, installation details, and as-built documentation. Some of the key requirements for the proposal include: • A cover letter and introduction, including the name and address of the respondent, the name and address of the contact person, and a list of subcontractors. • A table of contents, including an outline of the submittal, identified by sequential page number and by section reference number and section title. • A respondent's experience summary, including a maximum of eight pages detailing the respondent's experience in upfitting law enforcement vehicles, with particular emphasis on relevant expertise and demonstrated capability. • A respondent's capabilities section, including a description of the proposing respondent's resources for successfully performing the work required. • A cost section, including pricing for each configuration referenced, an itemized breakdown of all costs associated with law enforcement vehicle upfitting, and a detailed price list for parts as specified. • A draft scope of work, including a description of the work to be performed, the timeline for completion, and the deliverables. The evaluation criteria for the proposals include cost, experience and qualifications, and capabilities. The County may discuss the proposals and negotiate modifications of the proposal, draft scope of work, terms and conditions, and pricing with the prospective respondent as part of the selection process.