Provide and deliver HVAC pleated air filters

Coastal Carolina University is seeking qualified vendors to supply and deliver a broad assortment of new HVAC pleated air filters on an as‑needed basis. The university will issue purchase orders throughout a one‑year contract period, drawing from a detailed “Attachment A” that lists 72 distinct filter sizes, types (bag and box), and MERV ratings (8, 13, 14, 15). Vendors must provide fixed unit prices for each line item, have inventory stocked within 50 mi of the campus for emergency pickups, and deliver directly (no third‑party carriers). Up to four vendors may be awarded separate line items; there is no guaranteed minimum quantity, though the estimated total demand is 12,833 filters over the contract year. The solicitation includes mandatory tax and bid‑submission guidance documents and requires registration in the SciQuest/Jaggaer portal. • Supply a full catalog of pleated HVAC filters (polyester synthetic media, UL Class 2, ASHRAE 52.2 compliant) covering MERV 8‑15. • Provide unit‑price quotations for each of the 72 filter specifications; total contract price is the sum of actual quantities ordered. • Maintain inventory within 50 mi of 755 Hwy 544, Conway, SC 29526 and deliver directly within three weeks of each order (emergency orders possible). • Complete all registration, tax‑notice acknowledgments, and required documentation before the April 6 2026 deadline.