Provision of Purchasing Card Services on a Multi-Year Contract

Gwinnett County seeks a qualified vendor to design, implement, and operate a county‑wide Purchasing Card (P‑Card) program, including issuance of physical cards, virtual “ePayables” cards, training, 24/7 support, detailed transaction controls, and full integration with the County’s Oracle Fusion ERP system. The contract is a five‑year multi‑year agreement with automatic annual renewals, requiring a line‑of‑credit card model, monthly auto‑debit settlement, and a rebate‑based fee schedule. The vendor must also provide a misuse‑protection program, reporting capabilities, and a dedicated account management team. • Full‑service P‑Card program design, issuance, billing, and ongoing support (no cardholder fees). • Virtual “ePayables” (ghost card) capability tightly integrated with Oracle Fusion (file layouts, SFTP). • Mandatory 24/7 toll‑free support, training for County staff, and robust transaction controls (limits, vendor/MCC restrictions, fraud monitoring). • Five‑year term (Jan 1 2027 – Dec 31 2031) with annual renewal, early‑payment rebate evaluation, and detailed insurance requirements.