Request for Proposal (RFP) for Emergency Stand-By Products, Services and Debris Removal

The City of Beaumont is seeking qualified contractors to serve as an emergency standby supplier for a broad range of products, services, and debris‑removal capabilities that can be mobilized quickly during declared emergencies such as hurricanes, tornadoes, earthquakes, or man‑made disasters. The contract will be awarded as a single package (Section A – products/services; Section B – debris removal) and may be split into primary, secondary, and tertiary awardees. The initial term is three years with two optional one‑year extensions, and pricing must remain firm for the base term. No minimum quantity is guaranteed; the contractor must be able to respond within two hours of a city call and have a representative on‑site within six hours of an emergency activation. Required deliverables include a full suite of documentation (cover letter, organizational chart, qualifications, insurance affidavits, HB 89/HB 1295 compliance forms, etc.) and proof of capability to complete debris‑removal projects of at least 1,000,000 cubic yards. • Scope: supply of generators, lighting, portable toilets, temporary shelters, medical facilities, and other emergency‑response equipment; on‑site response teams for debris removal. • Contract length: 3‑year base term, with two possible 1‑year renewals (max 5 years). • Delivery expectation: 2‑hour response to inquiries; 6‑hour on‑site presence after activation; debris‑removal work to be completed within 120 days. • Mandatory pre‑RFP meeting (non‑mandatory attendance) on 3 Sept 2026. • Submission deadline: 10 Sept 2026, 2:00 PM CT via the City’s e‑bids portal. • Evaluation factors: contractor capability/experience, price, compliance with HB 89/HB 1295, prevailing‑wage requirements, and best‑value considerations.