Clinical Capital Planning and Equipment Solution RFP

The University of Texas M. D. Anderson Cancer Center is seeking a comprehensive, integrated solution for capital equipment procurement, capital asset lifecycle management, and multi-year capital budgeting. The selected firm(s) will be expected to provide a unified platform that supports lifecycle visibility and risk assessment of all capital assets, provides workflows for requests, approvals, budgeting, and sourcing, and integrates with existing financial, procurement, and asset systems. The solution should support both current-year operations and multi-year strategic capital planning. Key features of the solution include procurement and equipment sourcing, capital asset lifecycle and inventory management, capital budgeting, forecasting and financial planning, and data analytics, dashboarding and decision support. Some of the key requirements of the solution include: • Access to a centralized marketplace or procurement interface for researching, comparing, and sourcing medical and facility equipment • Ability to communicate and collaborate with suppliers through a structured, trackable platform • Support for on-contract, off-contract, new, refurbished, demo, and alternative-equipment sourcing • Configurable workflows for purchase requests, approvals, quoting, and contracting • Centralized asset registry covering all capital equipment across clinical, IT, facilities, and infrastructure departments • Ability to track lifecycle data: age, depreciation, maintenance history, risk, utilization, and planned replacement • Fleet intelligence or risk-based prioritization to identify high-risk or high-value equipment needs • Tools for long-term planning, replacement strategy, and compliance-driven tracking • Flexible workflows for capital request intake, routing, prioritization, and governance decision-making • Multi-year capital planning and budget forecasting tools • Scenario modeling, risk scoring, prioritization, and asset replacement planning • Real-time budget tracking, expenditure visibility, and reporting • Integration with procurement, financial, and asset management systems • Automated or semi-automated budget generation and refresh cycles • Dashboards for leadership, department managers, and supply-chain/finance teams • Comparative equipment analytics, pricing intelligence, lifecycle insights, and supplier performance • Audit trails for all procurement and capital-management actions • Reporting on spend, variance, budget vs. actuals, fleet health, and capital cycle projections • Exportable custom reports (PDF, Excel)