PARTS & LABOR FOR VOLVO EQUIPMENT

The Town of Manchester is seeking a qualified vendor to provide parts and labor support for its existing Volvo fleet and any additional Volvo equipment purchased during the contract term. The contract will cover hourly labor rates for in‑shop and field repairs, travel and mileage reimbursements, and a discount on new or remanufactured OEM Volvo parts. Delivery speed is a key evaluation factor, and the agreement runs from the award date through October 31 2028 with a one‑year option to extend up to four additional years. Pricing must remain firm for the base term, with annual adjustments tied to the U.S. Consumer Price Index. The solicitation requires compliance with the town’s Living Wage Ordinance, extensive insurance coverage, and submission of standard procurement forms (W‑9, SAM registration, etc.). Bids are submitted electronically by September 30 2026, 11:00 AM, and a virtual bid opening will be held via Zoom. • Provide hourly labor rates (in‑shop, field, travel, mileage). • Offer a percentage discount off Volvo list‑price parts; shipping charges must be disclosed. • Demonstrate ability to meet delivery timelines; delivery speed influences award. • Maintain required insurance limits and certify compliance with the Living Wage Ordinance. • Contract term: award date to 31 Oct 2028, with optional annual extensions (up to four). • Annual CPI‑based price adjustments; firm pricing for the base term. • Electronic submission only; bid opening conducted virtually.