Hot Shot Transportation Services

The San Antonio Water System (SAWS) is seeking a qualified vendor to provide “Hot Shot” transportation services for the delivery of water‑pump equipment to various repair facilities throughout Texas. The contract is an annual agreement with the option to extend for up to five additional one‑year periods. Bidders may act as a freight broker and subcontract licensed motor carriers, but the prime contractor remains fully responsible for performance, compliance, and insurance. The scope includes roughly 20 deliveries per year of pumps ranging from 150 lb to 12,000 lb, with values up to $350,000 per shipment. All bids must be submitted electronically or via sealed envelope by the close date, and the award will be made to a single bidder based on total cost across base year and extensions. • Service: Hot‑shot, expedited flat‑bed trucking of water‑pump units within Texas • Contract length: 1 year base, with five optional 1‑year extensions • Estimated volume: ~20 deliveries per year • Shipment characteristics: 150 lb–12,000 lb, dimensions up to 10 ft × 6 ft × 5 ft, cargo value $5,000–$350,000 • Prime contractor may be an FMCSA‑licensed freight broker; subcontractors must be vetted per SAWS requirements • Pricing: Separate rates for each extension year; fuel adjustments tied to EIA diesel index; detention and TONU provisions outlined • Submission deadline: 10 Oct 2026, 3:00 PM CT; questions due by 5 Oct 2026, 3:00 PM CT • Delivery location: SAWS facilities (e.g., Carlisle Pump Station) with SAWS‑provided driver escort • Insurance: No umbrella liability required; carrier auto liability acceptable • Evaluation: Total cost across base year + extensions, with discount/coefficient applied to a $3.37/unit benchmark.