Utility Bill Processing

The County of Frederick, Maryland is soliciting information from potential respondents for a Request for Proposal (RFP) regarding Utility Bill Processing. The project's intention is to process utility bills as well as track data in order to maintain compliance with State BEPS regulations. The contractor should have the ability to process approximately 600+ electric and natural gas bills monthly, and provide a seamless data exchange to remain compliant with State BEPS regulations. The scope of work includes utility bill processing, data tracking, and compliance system requirements. • Ability to retrieve electric and natural gas utility bills each month and process them in accordance with utility due dates • Accurate data entry and/or validation of bill amounts and due dates • Coding each bill to a specific account string provided by Frederick County Government • Ensuring payments are made for the correct amount and applied to the correct utility account • Providing copies of PDF bill images for recordkeeping and audit purposes • Supporting a quick turnaround time to consistently meet 20-30 day payment term limits between bill generation and receipt of payment to avoid late fees or penalties