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Miami University & Ohio University·Ohio

IT Service Desk Services

Closes 2/25/2026$2.5M – $10MRequest for Proposal
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Description

Miami University is seeking proposals for IT Service Desk Services to provide a long-term partnership for quality service desk support at a reasonable price. The proposed solution should include AI chatbots, emailbots, voicebots, human escalation, and integration with the university's ITSM platform, TeamDynamix. The solution should provide 24x7x365 coverage, respond to customer interactions, and deliver high customer satisfaction. The proposal should include a structured response addressing the requirements and specifications listed in the RFP. Some key points to consider: • Respond to customer interactions from various channels • Human agents and data based on US soil • 24x7x365 coverage • High customer satisfaction • Integration with TeamDynamix • Security, compliance, and data governance • Implementation and transition approach • Reporting, analytics, and continuous improvement • Cost structure and pricing model • Expansion beyond traditional IT service desk • Accessibility and compliance with Web Content Accessibility Guidelines (WCAG) 2.1, Level AA

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Scott Smith(Assistant Director of Strategic Procurement)

[email protected]

(513) 529-9204

Key dates

Opened
2/11/2026
Questions due
2/14/2026
Closes
2/25/2026
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
0220262366 Addendum 2

Budget estimate

$2,500,000 – $10,000,000

The budget for this opportunity can be estimated based on the scope of work, which includes IT service desk support for a large university. The annual cost for such services can range from $500,000 to $2 million, depending on the level of support, the number of users, and the technology used. For a 5-year contract, the total budget could be between $2.5 million and $10 million. Factors influencing the likely payment range include: - The size of the university and the number of users - The level of support required (24x7x365) - The technology used (AI, human support, integration with TeamDynamix) - The cost structure and pricing model proposed by the vendor

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