Citywide Document Storage

The City of Cincinnati is seeking a contractor to provide comprehensive document storage and records management services on a citywide basis. The services include secure off-site physical document storage, document retrieval and delivery, document destruction, and optional digitization services. The contractor will be required to provide Tier 1 – Local Storage services to support time-sensitive retrieval needs and may also provide Tier 2 – Regional Storage services for non-urgent records. The contract term is expected to be 5 years with an optional 5-year renewal. Some key features of this opportunity include: • Secure off-site physical document storage • Document retrieval and delivery services • Document destruction services • Optional digitization services • Tier 1 – Local Storage services for time-sensitive retrieval needs • Tier 2 – Regional Storage services for non-urgent records • 5-year contract term with optional 5-year renewal • Mandatory compliance with all applicable federal, state, and local laws and regulations governing records storage, privacy, and destruction