Legal Services Related to the Providence Redevelopment Agency – 3 Year Contract with 2-Year Options to Renew

The City of Providence, Rhode Island, is requesting proposals for a 3-year contract with two 2-year options to renew for legal services related to the Providence Redevelopment Agency. The proposal submission deadline is March 23, 2026, at 2:15 PM. Here are the key points: 1. **Proposal Submission**: Bidders must submit two copies of their proposal in sealed envelopes, labeled with the item description and city department. The envelope must include the company name and address. 2. **Bid Package Checklist**: The bid package must include the following documents in the specified order: - Bid Form 1: Bidder's Blank - Bid Form 2: Certification of Bidder - Bid Form 3: Certificate Regarding Public Records - Bid Form 4: Affidavit of City Vendor - Forms from the Minority and Women Business Enterprise Program (if applicable) - Bidder's Proposal/Packet, including pricing information and details related to the services being provided - Financial Assurance (if required) 3. **Questions and Inquiries**: Questions related to the process, forms, and submission should be directed to the Purchasing Department. Questions about the Minority and Women Business Enterprise Program should be directed to the MBE/WBE Outreach Director, and questions about the specifications should be directed to the issuing department's subject matter expert. 4. **Pre-Submission Conference**: There is no pre-bid conference scheduled for this item. 5. **Deadline for Questions**: The deadline for submitting questions is March 13, 2026, at 4:30 PM (EST). 6. **Bid Terms**: The Board of Contract and Supply will make the award to the lowest qualified and responsible bidder. The bid price will be considered firm unless qualified otherwise. 7. **Financial Assurances**: Financial assurances may be required for the bid, and the successful bidder will be contacted to post a bond to be awarded the contract. 8. **Awards and Payment**: Awards will be made within 90 days of bid opening. Payment for partial delivery will not be allowed except for blanket or term contracts. 9. **Contract Terms**: The contract will be for a 3-year term with two 2-year options to renew. The contractor will not be permitted to assign or underlet the contract without the previous written consent of the City Purchasing Director. 10. **Compliance and Insurance**: The successful bidder must comply with the provisions of the Rhode Island Worker's Compensation Act and submit a certificate of insurance in a form and amount satisfactory to the City. The City of Providence reserves the right to reject any and all bids. Failure to follow the instructions and meet the specified deadlines may result in disqualification or the inability to evaluate the bid.