RFP NO. 26-17 Disaster Recovery Consulting Services

The City of Huntsville is seeking a vendor to provide disaster recovery consulting services. The selected vendor will assist the City in maximizing eligibility and reimbursement for disaster recovery expenses, providing planning expertise, mitigation planning and implementation, and other potential federal and state funding opportunities. The scope of work includes developing and implementing a recovery plan, providing broad-based support services, and ensuring compliance with applicable regulations. The vendor will work closely with the City to ensure compliance with all applicable federal, state, and local regulations and to optimize funding opportunities for disaster recovery and infrastructure projects. Some key responsibilities of the vendor include: • Aid the City with disaster assistance and management • Provide broad-based support services for response, recovery, and administration activities • Support the City in conducting and documenting preliminary damage assessments • Collaborate on project formulation for FEMA, state, and federal grants • Provide support for documenting damages in the FEMA Portal • Coordinate with FEMA, federal and state agencies, and local jurisdictions • Assist City procurement with the development of solicitation packages • Develop improved and/or alternate project requests • Prepare applications and BCAs for the Building Resilient Infrastructure and Communities (BRIC) program • Research and identify grant funding opportunities • Assist in insurance optimization • Ensure compliance with applicable regulations • Develop amendments requesting changes to scope of work, costs, insurance, or other discrepancies • Assist in preparing and revising the City’s Hazard Mitigation Plan • Provide grant administrative support to maximize reimbursements • Prepare and conduct the final cost reconciliation and close-out packaging • Coordinate with other consultants and vendors for related services • Track, monitor, and report time and activities performed by consulting staff per project • Prepare monthly written performance and status reports • Prepare and respond to inspections, audits, and formal audit justifications as needed • Attend meetings with City staff, City Council, and federal, state, and county agencies