RFP 26028 Fully Insured Voluntary Group Dental Coverage

The City of Grand Prairie is seeking a qualified insurance carrier or broker to provide a fully‑insured, voluntary group dental plan for approximately 1,500 active employees and 210 retirees. The plan will be employee‑paid (100% of premiums) and must include a base PPO option plus a “buy‑up” PPO option beginning in 2027, with continuity of coverage for current participants. The solicitation emphasizes cost‑competitiveness, rate guarantees, and compliance with Texas insurance and anti‑boycott statutes, and requires extensive documentation including questionnaires, references, and various certifications. • Provide fully‑insured group dental coverage (PPO base plan and optional PPO “buy‑up” plan) for ~1,710 eligible participants. • Must meet insurance‑carrier requirements: A‑M Best rating A‑ or better, $1 M+ general liability, professional liability, cyber, crime, and other coverages, and be in good standing with the Texas Comptroller. • Submit a detailed proposal by 10:00 a.m. CT on 11 Feb 2026, including pricing in the prescribed Excel format, questionnaires, HUB/MBE certifications (optional), and all required forms (CIQ, 1295, franchise‑tax acknowledgment, etc.). • Contract term is five years (1 Jan 2027 – 31 Dec 2031) with renewal options, a 30‑day city termination notice and 120‑day vendor termination notice, and a 5‑year rate guarantee is preferred. • Evaluation will weight cost (35%) most heavily, followed by customer service, claims processing, health‑management programs, and past performance.