25-135 Printing, Mailing and Tracking of Absentee Ballots

St. Charles County is seeking bids for printing, mailing, and tracking of absentee ballots. The successful bidder will be required to provide a mail service that can print Unisyn ballots on demand, deliver them to a USPS Distribution Center, and provide tracking information. The contract will be for a period of approximately 12 months, with the option to renew for two additional 12-month periods. The bidder must provide unit prices and extension prices, and the contract will be awarded to the low responsive, responsible bidder. Some key points to consider are: • The estimated number of absentee ballots to be mailed is between 2,000 – 6,000. • The bidder must provide a detailed process for tracking the absentee ballots. • The ballots must be printed on 80 lb. text weight paper with black ink and red targets. • The mailing envelope and return envelope must be letter size and designed to realize the best postal rate. • The return envelope must have a barcode of the voter ID number and the return address.