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Houston-Galveston Area Council·Texas

Rentals - Equipment & Portable Facilities

Closes 4/23/2026$500k – $5MRequest for Proposal
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Description

The Houston-Galveston Area Council of Governments (H-GAC) is soliciting proposals for the rental of equipment and portable facilities. The contract will be for a period of four years, with an option to extend for an additional year. The contractor will be required to provide a comprehensive range of construction and industrial equipment for rental, as well as portable facilities such as restrooms, showers, and sinks. The contractor must also provide delivery, installation, maintenance, and training on all offered equipment. The contract will be awarded based on the contractor's ability to meet or exceed specifications and provide the most advantageous discount to the HGACBuy program. Some key points to consider: • The contractor must be a properly franchised dealer authorized to sell and service all products offered and sold in response to the solicitation. • The contractor must provide a comprehensive price list or published catalog of equipment and services. • The contractor must include specifications, brochures, warranty information, and any other relevant product information with the solicitation response. • The contractor must comply with all applicable laws and regulations, including those related to safety, health, and noise. • The contractor must provide a delayed warranty card/document for each unit delivered and advise the customer of the procedures to be followed for obtaining the delayed start of warranty coverage.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Michael Smith

[email protected]

(832) 681-2601

Key dates

Opened
3/11/2026
Questions due
3/30/2026
Closes
4/23/2026
Duration
4 years

Last updated

Details

Type
Request for Proposal
Industry
Construction
NAICS
532400
Solicitation №
RN06-26

Budget estimate

$500,000 – $5,000,000

The budget for this contract is difficult to estimate, as it is an indefinite quantity/indefinite delivery contract. However, based on the scope of the contract, which includes the rental of a wide range of equipment and portable facilities, the budget could potentially be in the millions of dollars. The contractor will be required to provide a comprehensive price list or published catalog of equipment and services, and the contract will be awarded based on the contractor's ability to meet or exceed specifications and provide the most advantageous discount to the HGACBuy program. Factors that may influence the likely payment range include the type and quantity of equipment rented, the duration of the rental period, and the level of service and support required. A rough estimate for the budget could be between $500,000 and $5,000,000 per year, depending on the factors mentioned above.

AI estimate from the solicitation

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