Custom Tarps, Replacement Parts, & Repair Services

The City of Austin is seeking a qualified contractor to provide custom‑fabricated tarps, replacement parts, and non‑warranty (with optional warranty) repair services for a wide range of municipal vehicles and equipment, including dump trucks, trailers, waste trucks, and fire apparatus. The contract is a 36‑month initial term with two optional 12‑month extensions, and the City may award multiple separate line‑item contracts based on cost or convenience. The contractor must maintain a fully equipped, manufacturer‑authorized repair facility within 60 mi of the Texas State Capitol, stock a two‑week inventory of parts, and be able to respond to “Code Red,” expedited, and emergency disaster repair requests. Key responsibilities include rapid diagnostics, written estimates, timely part delivery, 12‑month labor warranties, and detailed reporting to the City’s Fleet Mobility Services. • Provide custom tarps and OEM replacement parts for City fleet vehicles. • Perform on‑site or shop‑based repairs, with pickup/return within 1 day of notification. • Maintain a 2‑week parts inventory and meet strict delivery windows (same‑day to 3 days). • Offer expedited (“Code Red”) and emergency disaster repair services with rapid estimates and turnaround. • Submit detailed electronic reports and invoices; honor 12‑month labor and parts warranties. • Allow City inspections, site visits, and post‑award meetings; comply with all federal, state, and local regulations.