Elevator Maintenance, Repair & Asset Management Services

The City of Providence, Rhode Island, is soliciting bids for a five-year contract with two one-year renewal options for elevator maintenance, repair, and asset management services. Here's a summary of the key points: **Bid Details** * Bid opening date: April 20, 2026, at 2:15 P.M. * Bid submission location: Department of the City Clerk, City Hall, Room 311, 3rd Floor, 25 Dorrance Street, Providence, RI 02903 * Mandatory pre-submission conference: April 1, 2026, at 9:00 A.M. at Providence City Hall, Room 408, 4th Floor **Bid Requirements** * Bidders must submit two copies of their bid in sealed envelopes with the company name and address on the envelope * Bids must include all required documents, including: + Bid Form 1: Bidder's Blank + Bid Form 2: Certification of Bidder + Bid Form 3: Certificate Regarding Public Records + Bid Form 4: Affidavit of City Vendor + Forms from the Minority and Women Business Enterprise Program (if applicable) + Bidder's proposal/packet with pricing information and details related to the services being provided * Financial assurances may be required, including a certified check, bid bond, or performance and payment bond **Evaluation and Award** * The Board of Contract and Supply will make the award to the lowest qualified and responsible bidder * The City reserves the right to reject any and all bids * Awards will be made within 90 days of bid opening, and all bid prices will be considered firm unless qualified otherwise **Contract Terms** * The contract will be for a period of five years with two one-year renewal options * The contractor will be required to provide elevator maintenance, repair, and asset management services to the City * The contractor will be required to comply with all applicable laws and regulations, including the Rhode Island Worker's Compensation Act and the Rhode Island Business Corporation Act **Other Requirements** * Bidders must certify that they do not unlawfully discriminate on the basis of race, color, national origin, gender, gender identity or expression, sexual orientation, and/or religion in their business and hiring practices * Bidders must provide proof of licenses and certifications as required by the City * The City has made a conscious effort to avoid the posting of sensitive information on the City's Open Meetings Portal, and bidders are required to submit sensitive information to the issuing department only at their request.