Master Services Agreement for Fuel Delivery and Related Services

The City of Raleigh is seeking one or more qualified firms to enter into a Master Services Agreement to provide on‑demand fuel delivery, sampling, testing, polishing, treatment, water‑sediment removal, and related services for its generator and reserve fuel tanks. Services will support emergency power generation for critical municipal facilities. The contract will be “as‑needed,” with deliveries triggered by purchase orders, and will include detailed reporting, compliance with environmental and safety regulations, and rapid response (standard deliveries within two business days). The agreement will run for a five‑year term with a not‑to‑exceed total price based on $5.3055 per gallon for 50,000 gallons plus five fuel samplings, plus additional itemized costs for polishing, treatment, and water removal. Proposers must submit a full hard‑copy and electronic proposal package by November 12, 2026, including corporate background, financial statements, project approach, staffing plan, and cost breakdown. • Provide on‑demand diesel fuel delivery to ~30 generator/tank locations across Raleigh. • Conduct fuel sampling, testing, polishing, additive treatment, and water/ sediment removal. • Deliver fuel within 2 business days of PO receipt; handle spill cleanup if needed. • Submit detailed invoices to [email protected]; all costs must be disclosed upfront. • Contract term: 5 years, with pricing based on $5.3055/gal for 50,000 gal plus ancillary services. • Evaluation based on corporate experience, financial stability, project understanding, approach, team, and cost. • Mandatory submission format: one signed original, one electronic PDF on USB, and three hard‑copy copies.