Citywide Document Storage

The City of Cincinnati is seeking proposals from qualified Offerors to provide comprehensive document storage and records management services on a citywide basis. The services include secure off-site physical document storage, retrieval and delivery, document destruction, and optional digitization services. The City has approximately 9,500 cubic feet of records in off-site storage across multiple departments. The resulting agreement(s) may require the Contractor to support multiple departmental accounts, user groups, cost centers, reporting structures, and authorized contacts. • The Contractor shall provide secure off-site storage for physical records. • The Contractor shall provide document retrieval and delivery services. • The Contractor shall provide secure destruction services. • The Contractor may provide optional digitization services. • The City requires access to Tier 1 – Local Storage services to support time-sensitive retrieval needs. • The City may utilize Tier 2 – Regional Storage services for records that do not require expedited retrieval.