Description
The Cherokee Nation is soliciting bids from hotels or conference centers in the Tulsa, Oklahoma area to provide a full‑service hospitality package for the Annual ITEC Conference. The scope includes a block of 50‑90 government‑rate rooms per day, multiple meeting rooms (board rooms, exhibit space for ~20 vendors, a theater‑style general session hall, and several breakout classrooms), catering for continental breakfasts and snack breaks, and a complete audio‑visual package for all sessions. Bidders must submit detailed pricing, menus, AV price lists, floor‑plan diagrams, a signed W‑9, and proof of TERO certification if seeking Indian preference. The contract will be awarded on a “lowest most responsive” basis and paid via purchase order.
• Provide 50‑90 hotel rooms per day (July 28‑31, 2026) at a government rate.
• Supply meeting‑space rentals, AV equipment, and technical support for up to three concurrent breakout sessions.
• Deliver catering for up to 150 attendees each day, including continental breakfasts and snack breaks.
• Include required documentation: bid response sheet, TERO certification (if applicable), W‑9, AV price list, menu, floor plan, and answers to mandatory questionnaire items.