Visitors Guide Distribution Services

The City of Santa Fe is seeking a qualified vendor to provide full‑service distribution and fulfillment of its annual Visitors Guide. The contract requires the vendor to receive, store, inventory, and ship approximately 100,000 printed guides to a network of visitor‑information locations across New Mexico and neighboring states, maintaining accurate records and providing regular delivery reports. The agreement will run for up to ten (10) years, with fixed annual pricing and the possibility of one price adjustment per year. The vendor must handle receipt, secure storage (about 22 pallets), coordinated deliveries (monthly), proof of delivery, and annual reporting on inventory and distribution. Local‑business preferences apply, and the award will go to the lowest responsive and responsible bidder. • Scope: receipt, warehousing, inventory management, and nationwide distribution of 100 K guide copies. • Duration: up to 10 years with annual fixed pricing. • Delivery: monthly shipments to designated locations in NM, TX, OK, AZ, CO. • Reporting: annual distribution schedule and inventory reports; proof of delivery required. • Preference: up to 6 % local‑business preference; resident‑business certificates required for eligibility. • Bid deadline: October 2 2026 2:00 pm (Mountain Time).