Agenda Management Software

The City of Ontario is seeking a cloud‑based agenda‑management software platform to replace its existing system. The solution must provide end‑to‑end agenda creation, approval workflows, meeting‑minutes capture, live/on‑demand video streaming, and seamless integration with the City’s Laserfiche document‑management system, while meeting stringent security, accessibility, and AI‑guardrail requirements. The vendor must also deliver full implementation services—including data migration, configuration, training, and ongoing support—for a multi‑year subscription model. • Integrated agenda workflow with version control, routing, and automated notifications • Real‑time minutes capture, voting, and private/public notes, plus video streaming with captions and agenda‑linked timestamps • SaaS hosting (SOC 2 Type II), SSO/MFA, WCAG 2.1 AA compliance, and secure API integration to Laserfiche • Full implementation, data migration from Granicus, training, and 8 a.m.–8 p.m. PST support • Pricing broken out by licensing, implementation, migration, training, and optional hourly rates