Re-Bid – Refrigeration Service Agreement – City Center Rink (3) Year Contract

The City of Providence, Rhode Island is issuing a Request for Proposal (RFP) for a 3-year Refrigeration Service Agreement for the City Center Rink. The bid package includes several forms and requirements that must be completed and submitted by the deadline. Here are the key points: 1. **Bid Submission**: Bids must be submitted in sealed envelopes with two copies, labeled with the item description and company name, to the Department of the City Clerk by 2:15 PM on November 3, 2025. 2. **Pre-Bid Conference**: A non-mandatory pre-bid conference will be held on October 14, 2025, at 11:00 AM at the City Center Rink. 3. **Bid Package**: The bid package must include several forms, including the Bid Form 1, Certification of Bidder, Certificate Regarding Public Records, Affidavit of City Vendor, and forms from the Minority and Women Business Enterprise Program. 4. **Bid Terms**: The bid must meet the attached specifications, and any exceptions or modifications must be noted and explained. The price proposed must be stated in writing and figures. 5. **Evaluation**: The Board of Contract and Supply will make the award to the lowest qualified and responsible bidder. 6. **Contract Terms**: The contract will be for a period of 3 years, and the successful bidder must comply with the provisions of the Rhode Island Worker's Compensation Act and submit a certificate of insurance. Bidders are required to direct questions to the relevant departments, and all bids become public records. Failure to follow instructions may result in disqualification or inability to evaluate bids. The City reserves the right to reject any and all bids.