Description
The City of Austin’s Fleet Mobility Services is seeking a qualified contractor to supply new aftermarket parts for its medium‑ and heavy‑duty trucks and equipment on an as‑needed basis. The contract will be a multi‑year (36‑month) indefinite‑quantity agreement with the option to extend twice for 12 months each. Bidders must demonstrate at least three years of recent experience supplying similar parts to municipalities, maintain a two‑week inventory buffer, and provide a minimum 12‑month warranty on all new parts. The City will award the contract to the lowest responsive and responsible bid after applying small‑business and local‑business discounts. Key requirements include rapid “Code Red” shipping, detailed invoicing, and regular reporting of part usage.
• Scope: New aftermarket parts only (no used, shop‑worn, or prototype items) for medium‑ and heavy‑duty trucks/equipment.
• Contract term: 36 months with up to two 12‑month extensions; indefinite‑quantity ordering.
• Warranty: Minimum 12 months or manufacturer’s warranty, whichever is longer.
• Delivery expectations: Stock parts within 2 days (order before 10 am) or 3 days (after 10 am); non‑stock within 3 days; “Code Red” expedited shipping as needed.
• Reporting: Monthly/annual parts usage reports in electronic format.
• Eligibility: Must have ≥3 years experience, comply with all federal/state regulations, and carry required insurance.
• Bid deadline: 09/17/2026 2:00 PM CT; pre‑bid meeting 09/08/2026 10:00 AM (non‑mandatory).