Digitization of Paper Transcripts for TSTC

Texas State Technical College (TSTC) is seeking a qualified supplier to provide comprehensive services for the digitization of approximately 60,000 fragile paper transcripts from the 1960s to the 1990s. The digitization process must produce high-resolution, text-searchable PDF files with clearly indexed metadata, securely stored and returned. The scope of work includes secure transportation and chain of custody, handling and preparation, imaging and OCR, indexing and file deliverables, quality control and acceptance, security, privacy, and compliance, project management, and reporting. • The supplier must arrange secure pickup and return of all fragile paper documents from the TSTC Harlingen campus. • The supplier must ensure proper handling protocols and insurance coverage. • The supplier must provide high-resolution scanning of documents at a minimum of 300 DPI. • The supplier must apply OCR to all digitized pages to produce text-searchable PDFs. • The supplier must index files at a minimum by Student Name, Student ID, Date of Birth, Social Security Number when present, and document type when available. • The supplier must provide a quality control plan that describes sampling frequency, acceptance thresholds, and procedures for identifying and correcting errors.