Informal RFP Inventory Platform - LCVB

The City of Laredo Convention & Visitors Bureau (CVB) is seeking a cloud-based inventory management platform to track and manage inventory across multiple locations. The selected solution must be a vendor-hosted platform accessible via a web browser and mobile device, with features such as multi-location tracking, product categorization, barcode scanning, and integration with Square. The contract term is for 5 months, with the option to extend for two additional one-year periods. The evaluation criteria include functionality, usability, integration capabilities, and cost-effectiveness. Some key features required include: • Cloud-based (SaaS), web-accessible platform • User-friendly and intuitive interface • Mobile application (required) • Multi-location inventory tracking (minimum of 6 locations) • Product categorization and organization capabilities • Manual and bulk upload functionality (CSV or similar) • Barcode scanning functionality • Role-based user access for approximately 12 users • Inventory alerts (low stock, restock, reorder reminders) • Order fulfillment and internal distribution tracking • Integration with Square The City of Laredo is looking for a commercially available, established solution with proven experience in providing inventory management platforms, strong onboarding and customer support capabilities, and the ability to integrate with Square.