Tyler - EnerGov Data Asset Inventory and Structure

The City of Rancho Cordova’s IT Department seeks a qualified consulting firm to create a comprehensive, business‑readable inventory of all data assets within its Tyler EnerGov system. The consultant will document each module’s data elements, distinguish standard Tyler fields from City‑configured or custom fields, map business terminology to technical database structures, illustrate cross‑module relationships, and capture historical data retention. Deliverables include a detailed data dictionary, classification matrix, technical cross‑walk, entity‑relationship diagrams, and a final packaged report in editable formats. The effort is strictly documentation‑focused—no data extraction, migration, integration, or software development is required. Proposals are due 30 Nov 2026; questions must be submitted by 18 Nov 2026. Evaluation occurs in Dec 2026 with contract award expected later that month. • Scope: Data discovery, inventory, classification, business‑readable dictionary, technical mapping, relationship diagrams, historical data inventory. • Exclusions: Data migration, system integration, report/dashboard creation, new development. • Required deliverables: Draft and final data asset inventory package, Excel/Word/PDF files, editable ERDs. • Timeline: RFP issued 29 Oct 2026, proposals due 30 Nov 2026, award Dec 2026. • Contact: Jessica Crone, Management Analyst II, IT Department.