Inventory Reconciliation

The Maryland Transit Administration (MTA) seeks a qualified contractor to perform a comprehensive physical inventory and reconciliation of approximately 29,000 assets valued at over $4 billion across more than 400 MTA locations. The work includes a triennial comprehensive inventory of all capital equipment and an annual inventory of sensitive items (e.g., electronics, firearms, high‑theft items). The contractor must verify existing records, tag and label items, generate detailed Excel reconciliation reports, and provide bi‑weekly progress updates. The contract is a firm‑fixed‑price, five‑year base period with a 20 % Minority Business Enterprise (MBE) subcontracting goal. Minimum qualifications require at least five years’ experience reconciling 20,000+ items worth $50 million+, with qualified site managers and project managers. Key deliverables include inventory spreadsheets, validation memos, and final reconciliation reports on a defined schedule. • Scope: Physical inventory of 29 k items at 400+ sites (headquarters, stations, shelters, rail lines). • Frequency: Comprehensive inventory every 3 years; sensitive‑item inventory annually. • Contract length: 5 years, firm‑fixed‑price, no options. • MBE participation: 20 % of contract value. • Minimum qualifications: 5 years experience, 20 k+ items, $50 M+ asset value. • Reporting: Bi‑weekly progress reports, Excel data files, final validation memo. • Mandatory certifications: Railroad Worker Protection (RWP), CSX/Amtrak safety training.