Food Service Refrigeration Preventive Maintenance and Repair Services

The Ector County Independent School District (ECISD) is seeking qualified vendors to provide comprehensive food‑service refrigeration preventive‑maintenance and repair services for all school‑nutrition refrigeration equipment district‑wide. The scope includes routine preventive maintenance, inspection, troubleshooting, diagnosis, repair, and related services for ice machines, reach‑in coolers/freezers, walk‑in coolers/freezers, and other refrigeration units. Vendors must submit labor rates for regular‑hours, after‑hours, and holiday service, as well as any applicable service‑call, refrigerant recovery, vacuum pump, and torch equipment fees. The contract requires a current Texas Air‑Conditioning & Refrigeration (ACR) contractor license, EPA Section 608 certification for technicians, and the ability to respond to priority‑1 emergencies within two hours, including after‑hours. Proposals are to be submitted electronically via ECISD’s eBid system by 10:00 AM CT on 9/23/2026; a public opening will be held via Zoom at that time. Award recommendation is expected on 10/20/2026. • Services: preventive maintenance, diagnostics, repairs for school nutrition refrigeration equipment. • Required credentials: Texas ACR contractor license, EPA 608 certification, HUB status optional. • Pricing: hourly labor rates (regular, after‑hours, holiday) plus optional fees (service call, equipment usage). • Response time: 2‑hour on‑site response for priority‑1 emergencies. • Submission: electronic via eBid; deadline 9/23/2026, questions due 9/16/2026. • Award notification: post‑Board approval 10/20/2026.