RFP 26-013 BIPIN RMS and JMS/CMS Software Replacement

The City of Kennewick, acting as the administrative agency for the Bi‑County Police Information Network (BIPIN), is seeking a qualified contractor to replace its current public‑safety Records Management System (RMS) and Jail Management System (CMS). The contract will be awarded through competitive negotiation and may be structured as a firm‑fixed‑price, on‑premise, cloud‑based, or hybrid solution. The contractor must deliver a turnkey, multijurisdictional system that includes data migration, integration with existing public‑safety applications, training, support, and compliance with CJIS and ADA requirements. The project is expected to be completed within roughly 15 months of notice to proceed, with an overall budget that is not disclosed but is anticipated to be in the low‑to‑mid‑million‑dollar range. • Scope: RMS, CMS, mobile reporting, case management, property/evidence tracking, jail intake, custodial, administrative functions, citizen self‑service, reporting/analytics, and system integration. • Delivery options: on‑premise, SaaS, or hybrid; includes business continuity capabilities. • Required services: software implementation, data migration, system interfaces, training, maintenance, and support. • Evaluation criteria: functional compliance, technical approach, personnel qualifications, past performance, and total cost. • Timeline: RFP issued July 17 2026; pre‑proposal conference July 27 2026; questions due August 20 2026; proposal deadline September 16 2026; award expected October 2026; work to be completed within 455 days (≈15 months).