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  5. ›Request for Proposal - Proposal for City-Wide IP Phone…

City of Muskogee·Oklahoma

Request for Proposal - Proposal for City-Wide IP Phone System

Closes 3/27/2026$800k – $1.5MRequest for Proposal
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Description

The City of Muskogee seeks a vendor to replace its aging on‑premise VoIP telephone system with a new, scalable solution that integrates tightly with existing network infrastructure and supports a full suite of voice features, E‑911, and AD authentication. The contract includes supply and installation of roughly 530 phones of various types, network‑ready PBX hardware, SIP trunk migration, three‑year warranty/maintenance, training, and all necessary documentation. Vendors must submit hard‑copy proposals and provide liability insurance of at least $1 M. • Provide an on‑premise (or hybrid) VoIP PBX that works with Cisco 2960/Aruba switches, 802.1Q VLANs, QoS, and PoE. • Supply and install ~530 phones, power injectors, and integrate with Active Directory, E‑911/CESID, and existing analog devices. • Deliver complete project services: planning, installation, migration from PRI to SIP trunks, training, 3‑year parts & labor warranty, and post‑implementation support.

Attached files

Contact

Chris Cummings(Information Technology Director)

[email protected]

Key dates

Opened
3/3/2026
Questions due
3/20/2026
Closes
3/27/2026

Last updated

Details

Type
Request for Proposal
Industry
Telecommunications
NAICS
541512
Solicitation №
IT26‑01

Budget estimate

$800,000 – $1,500,000

The project requires ~530 phones (average $150–$250 each), a PBX platform ($150,000–$250,000), installation labor, network integration, training, and a three‑year warranty/maintenance package. Adding travel, project management, and insurance costs pushes the total contract value into the high‑hundreds of thousands to low‑millions range. A reasonable estimate is roughly $800,000 at the low end to $1,500,000 at the high end.

AI estimate from the solicitation

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