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  5. ›Physician Services for Intercollegiate Athletics. Addendum…

Awarded contract·Longwood University·Virginia

Physician Services for Intercollegiate Athletics. Addendum 1 posted 5/5/2023.

Won by VCU Health Sports Medicine$800kSingle Award
Contract source

Awarded vendors

  • VCU Health Sports Medicine

Description

This contract provides comprehensive sports‑medicine physician services to Longwood University’s NCAA Division I athletic programs. The awardee must furnish board‑certified orthopedic or sports‑medicine physicians to conduct pre‑participation physicals, in‑season injury evaluation, game‑day coverage, and ongoing follow‑up care, while also handling insurance billing and offering optional ancillary clinical services. The agreement is a strategic professional‑services partnership with a one‑year base period and the possibility of up to nine additional one‑year extensions, and it includes marketing rights for the contractor. • Required services: pre‑participation exams, game‑day physician presence, weekly on‑campus hours, 24‑hour appointment scheduling. • Contract structure: 1‑year base term, optional up to nine 1‑year renewals, annual cash commitment to be proposed by the vendor. • Mandatory deliverables: Small‑Business Subcontracting Plan, quarterly performance reports, compliance with background‑check and E‑Verify requirements.

Attached files

Key dates

Questions due
5/5/2023
Pre-bid meeting
5/2/2023
Bids closed
5/16/2023
Contract modified
5/5/2023
Duration
1 year

Last updated

Details

Award type
Single Award
Procurement
Full and Open Competition
Solicitation
Request for Proposal
Industry
Healthcare and Medical Services
NAICS
621399
Solicitation №
LU214-23-010

Contract value

$800,000

No explicit dollar value is disclosed. Estimating the cost requires looking at the scope: multiple physician visits per season, game‑day coverage for roughly 30‑40 games, weekly on‑campus hours (5‑10 hrs/week), and ancillary services. Assuming an average hourly rate of $250 for a board‑certified sports‑medicine physician, 10 hrs/week × 52 weeks = 520 hrs → $130,000. Adding game‑day coverage (≈30 games × 4 hrs each = 120 hrs) → $30,000. Pre‑participation exams (≈60 athletes × 1 hr each = 60 hrs) → $15,000. Ancillary services, billing liaison, marketing rights, and overhead could add another $100,000‑$150,000. Total estimated annual cash commitment falls in the $275,000‑$350,000 range. Considering optional marketing spend and contingency, a reasonable ball‑park for the base‑year contract is roughly $800,000 (allowing for higher physician rates, travel, equipment, and supplemental services).

AI estimate from the award documents

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