Purchasing Card Service

The Rock River Water Reclamation District (RRWRD) sought a qualified provider to deliver comprehensive purchasing card services for its 35 cardholders, covering card issuance, spend controls, dispute resolution, reporting, and integration with the district’s accounting system. The contract is a three‑year, firm‑fixed‑price engagement with the possibility of two one‑year extensions. Illinois Bank & Trust was awarded the contract after a full and open competition. Key elements include: • Provision of all purchasing cards and related software at no cost to the district, with service fees detailed in the proposal. • Full suite of card management functions (limits, merchant controls, cash‑advance prevention, lost‑card handling, B2B electronic payments, monthly reporting, and training). • Mandatory insurance, fair‑employment affidavit, and financial disclosures, with monthly invoicing and defined payment timing.