EMERGENCY PROCUREMENT - Ash Conveyors Replacement at Heating Plant

This emergency award authorizes C&L Machine and Welding, Inc. to replace two critical ash conveyors (Conveyors 2 & 3) at Longwood University’s heating plant in Farmville, VA. The conveyors, eight years old, are in imminent failure and are the sole means of removing ash from boilers 6‑8; failure would force the plant to burn costly #2 fuel oil. The university conducted a rapid procurement, contacting two vendors; one declined, leaving C&L as the sole respondent with a fair and reasonable quote. Work is slated for the week of May 20 2019, coinciding with scheduled plant maintenance. No contract value or performance bond details are disclosed. • Emergency single‑source award due to critical equipment condition. • Scope limited to removal and installation of two industrial ash conveyors. • Work window tied to existing plant maintenance schedule (week of May 20 2019).