Description
The Cuyahoga County Department of Public Works issued an informal request for bid (Event #5418) for a three‑year, not‑to‑exceed $25,000 document scanning and indexing contract with an optional two‑year renewal. The scope includes secure handling, inventory tracking, weekly pick‑ups, preparation of engineering drawings (ANSI D through ARCH E), scanning at 300 dpi, TIFF/PDF output, quality‑control checks on 20 % of images, and timely return of original documents. The contractor must maintain insurance meeting specified limits, be liable for loss or damage (up to $50 per records box), and comply with ANSI/AIIM standards. No vendor name or award details are disclosed in the provided files.
• Base period: 3 years, NT‑E $25,000, with a possible 2‑year renewal.
• Scope: Secure transport, inventory, preparation, high‑resolution scanning, indexing, and rapid return of originals.
• Requirements: Insurance (Workers’ Comp, CGL, Auto, Umbrella, Cyber, E&O), quality‑control, compliance with ANSI/AIIM standards, liability for lost/damaged boxes.