Bill Printing & Mailing Service

This three‑year, fixed‑price contract awards Four Rivers Sanitation Authority the exclusive printing and mailing of its utility bills. The vendor must receive monthly PDF (or XML) bill files, print full‑color invoices on 24‑28 lb paper, fold, insert, sort, and mail up to ~80 k pieces per month within two business days of receipt, and provide status reporting and address‑validation services. The contract runs July 1 2025 – June 30 2028 with two optional one‑year extensions, and includes strict insurance, indemnification, and confidentiality requirements. • Volume: 30 000–79 910 bills/month (≈ 1.98 million pieces over three years). • Services: printing, folding, inserting, sorting, envelope production (custom #10 window & #9 return envelopes), address scrubbing, postage procurement, and mailing logistics. • Requirements: micro‑perforated paper preferred, color printing preferred, black envelope printing acceptable, and all files to be delivered via secure transfer. • Contract terms: firm‑fixed‑price, no price increases, 10 % bid bond, specified insurance limits, and a “no‑withdrawal for 60 days” rule.