Description
This contract awards a Cuyahoga County Department of Public Works document‑scanning and indexing effort. The scope includes secure pickup, preparation, high‑resolution scanning of large‑format engineering drawings (ANSI D through ARCH E), standard‑size office documents, creation of TIFF and PDF files, metadata indexing, weekly tracking reports, and short‑term storage of originals. The contractor must maintain strict quality‑control (20 % image audit), comply with ISO/ANSI standards, and assume liability for any loss or damage of records. The base contract is a three‑year, not‑to‑exceed $25,000 agreement with an optional two‑year renewal. The county requires extensive insurance coverage (workers’ comp, CGL, auto, umbrella, cyber, and E&O) and designates the county as additional insured, primary, and non‑contributory.
• Secure handling of up to 200 k drawings, weekly pickups, and short‑term archival storage (≤ 30 days or ≤ 120 days total).
• Scanning deliverables: ≥ 300 dpi TIFF per drawing, PDF per project set, no blank pages, naming conventions, and metadata tagging.
• Required insurance: $1 M CGL, $1 M auto, $5 M umbrella, $3 M cyber, $3 M E&O, plus workers‑comp and sub‑contractor coverage.