RFP-2482-Statement of Intent to Award-Provide a Records Management System (RMS) for the Francis Marion University Campus Police Department

The University’s Materials Management Office has issued a Statement of Intent to Award a $134,246 contract for a Records Management System (RMS) to support the Francis Marion University Campus Police Department. The award will be made to CivicEye, a software vendor based in Texas, and the contract becomes effective on October 1, 2026. The university emphasizes a strict “no‑work‑before‑effective‑date” policy and outlines protest procedures for both solicitation and award phases. • Scope: Design, implement, and support a police‑department‑specific records management software solution. • Budget: Estimated at $134,246, indicating a modest‑size implementation or licensing arrangement. • Timeline: Effective 10/01/2026 with an award notice posted 09/16/2026; vendors must observe protest windows (15 days for solicitation protests, 7 business days for award notice intent). • Compliance: No work or cost incurrence is allowed prior to the contract’s effective date or receipt of a purchase order.