Description
This contract awards a three‑year, not‑to‑exceed $25,000 procurement for document‑scanning, indexing, and electronic storage of sanitary‑sewer, force‑main, pump‑station, and building plans for Cuyahoga County. The vendor must develop an indexing system, scan large‑format engineering drawings (ANSI D to ARCH E) in both black‑and‑white and color, handle standard‑size documents, and manage secure pickup, delivery, and short‑term storage of original records. All scanning must meet ANSI/AIIM standards (minimum 300 dpi, TIFF & PDF output) with a 20 % consistency quality check, and the vendor must provide weekly inventory tracking spreadsheets and adhere to strict security and liability provisions (up to $50 per lost/damaged box). The contract allows a two‑year renewal option.
• Scope: Large‑format and standard‑size document digitization, indexing, and secure handling.
• Duration: 3‑year base period with optional 2‑year extension; Not‑to‑Exceed $25,000.
• Requirements: ISO‑based insurance, weekly reporting, quality‑control checks, and liability for lost/damaged records.