RFP 025-008 PreK Through Grade 8 Photography Services

This contract calls for a comprehensive school‑photography program for Manchester Public Schools, covering roughly 5,000 students across pre‑K, preschool, elementary, and middle‑school levels. The vendor must supply portrait and class photos, staff portraits, printable sales flyers, electronic image delivery, and PVC student ID cards (including barcode and NCMEC linkage) for grades 5‑8. Mandatory requirements include universal coverage, at least three picture packages (with one low‑cost option), same‑day school coverage, delivery of all images by the end of October, a make‑up day, and a no‑cost retake policy. The base term runs July 1 2025‑June 30 2026 with two possible one‑year extensions. The award was made to three vendors, each responsible for delivering the full suite of services. • Scope: Individual portraits, classroom/group photos, staff photos, student directory, electronic files, ID cards, and printed sales materials. • Mandatory deliverables: Minimum three picture packages (incl. discounted package), pre‑printed flyers, universal student coverage, ID cards with NCMEC data, suicide‑prevention hotline on IDs for grades 6‑8. • Performance milestones: All images to be delivered electronically within 10 days of picture day and printed copies distributed by ~Oct 31 2025.