Recording and Transcription Services for meetings

This contract provides comprehensive recording, transcription, and minute‑writing services for Alaska Energy Authority meetings over a one‑year period. The vendor must supply all equipment, capture audio (either onsite or remotely), deliver audio files within one day, and provide hard‑copy and electronic transcripts plus summary minutes within defined turnaround times. The scope covers roughly 23 meetings annually across three internal teams, with flexibility for additional meetings on six‑day notice. The award includes an option for two one‑year renewals, making the total potential contract length three years. Evaluation will be on the lowest responsive and responsible quote, and the vendor must meet specific insurance and indemnification requirements. • Record and transcribe meetings (≈ 23 per year) for AEA Board and committees. • Deliver audio files within 1 day and electronic transcripts/minutes within 20 days after each meeting. • Provide all recording equipment; can record onsite or remotely via telephone line. • Optional two one‑year renewals, total possible term of three years.