Fuel Management Software System

The State University of New York (SUNY) is seeking information from vendors for a Fuel Management Software System. The system should provide functionalities such as driver authorization, vehicle listing, departmental break-down for reporting fuel usage, and mileage tracking. The university is looking for a platform that can provide some or all of these functionalities and is compatible with existing fuel pump/card reader hardware. The scope of this Request for Information (RFI) is to collect information from vendors that can offer a platform that will provide the required functionalities. • The system should maintain active and inactive authorized users. • The system should have a vehicle listing of active and blocked vehicles. • The system should provide departmental break-down for reporting fuel usage. • The system should authorize fuel types registered for the vehicle’s type of fuel. • The system should track mileage for vehicles. • The system should be able to run reports monthly by department. • The system should be able to run reports on ID number and employee – which vehicles they are fueling and when. • The system should maintain a record of fueling and data associated with the fueling, used for billing purposes in the Maximo system.