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Iowa Department of Management - IT·Iowa

IDR Incoming Mailroom Modernization

Closes 6/8/2026$500k – $2MRequest for Proposal
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Description

The Iowa Department of Revenue is seeking a comprehensive and modernized mailroom solution to replace its aging infrastructure and manual processes. The selected contractor will be responsible for delivering the necessary hardware, software, and services to improve efficiency, accuracy, and security in handling incoming mail and processing documents. The key objectives of this initiative include improving mailroom efficiency, reducing operational risk, and delivering high-quality services to taxpayers and stakeholders. Some of the key features of the project include: • Improving mailroom efficiency • Reducing operational risk • Delivering high-quality services to taxpayers and stakeholders • Providing ongoing maintenance, support, and training to ensure the solution meets the Iowa Department of Revenue's operational, compliance, and future state objectives.

Attached files

Contact

Steve Dawson

[email protected]

(515) 281-3322

Key dates

Opened
4/8/2026
Pre-bid meeting
4/22/2026
Site visit
4/22/2026
Closes
6/8/2026

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
RFB-185-2525-2026

Budget estimate

$500,000 – $2,000,000

The budget for this project can be estimated based on the scope of work and the complexity of the mailroom modernization solution. Considering the project involves the delivery of hardware, software, and services, as well as ongoing maintenance and support, the total contract value could range from $500,000 to $2,000,000. This estimate is based on industry benchmarks for similar projects and the fact that the Iowa Department of Revenue is a large organization with significant mailroom operations.

AI estimate from the solicitation

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