Description
The Judicial Council of California is seeking a full‑service hotel (or conference‑center) to host the biennial CAFFE conference. The contract must provide sleeping rooms, meeting/function rooms, food‑and‑beverage service, and ancillary amenities for a multi‑day event in one of several California cities. The solicitation includes strict budget caps on room rates, meeting‑room rentals, termination fees, and per‑person meal costs, and requires compliance with numerous certifications and the use of a Travel Payment Services Card for billing.
• Provide a block of single‑occupancy rooms (up to ~648 rooms total) at a maximum rate of $175/night.
• Deliver meeting‐room space (up to $10,000 total rental) for breakout sessions, a 360‑person general session, and staff offices.
• Supply breakfast, lunch, and coffee services at capped rates ($25, $40, $8 per person respectively).
• Offer ancillary services such as parking passes, Wi‑Fi, AV equipment, and transport options, all net, non‑commissionable.
• Submit a technical and cost proposal by July 7 2026, include required certifications, and abide by a 90‑day irrevocable offer period.